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How To Convert Excel To PDF To Preserve Formatting In 2024

How To Convert Excel To PDF To Preserve Formatting will be described in this article. Excel is typically used when performing intricate computations, tables, or formulas. Microsoft Excel is a very strong tool for math and data analysis of any size, despite its slow speed and lack of portability.

Excel comes in a variety of versions, not all of which are fully compatible with one another. Furthermore, some recipients of your Excel files may not even have access to Excel and instead use Google Sheets, Apple Numbers, or other programs.

How To Convert Excel To PDF To Preserve Formatting In 2024

In this article, you can know about How To Convert Excel To PDF To Preserve Formatting here are the details below;

Because of this, it’s crucial to consider maintaining your Excel formatting and layout while sharing your spreadsheets with others. And converting your large Excel sheet to PDF is one of the finest ways to accomplish it.

important to think about preserving your Excel

How to create a secure PDF from Excel

Discover a variety of tools for editing PDFs in the Setapp library, which includes over 230 Mac and iOS apps.

Because it preserves layouts and formatting exactly as intended, PDF is an excellent format option. Additionally, PDFs can be read by almost any program, including web browsers, Apple Books, and Preview, so your recipients should have no trouble processing this material.

Nitro PDF Pro is among the greatest options if you’re wondering how to convert Excel to PDF without losing formatting.

The most feature-rich PDF editor for Mac that is currently on the market is Nitro PDF Pro. It allows you to rapidly examine any type of PDF, including books and reports. However, you may also do a lot more, such combining several files, adding remarks, completing forms, creating passwords, and changing the format of documents.

Note: For optimal compatibility, convert your XLSX spreadsheet to PDF using Nitro PDF Pro for Windows. Nitro Pro can open as a distinct tab in Microsoft Excel.

Nitro PDF Pro can therefore help you quickly in the event that you need to save the Excel document as a PDF:

  1. Launch Excel and open your spreadsheet.
  2. Click the Nitro Pro tab.
  3. Select “Create PDF.”

You can pick Advanced on the Nitro Pro tab and make your own custom settings if you would like to modify any of the default settings. Also check Email Marketing Services

After converting your Excel file to PDF, you can edit the PDF further using the Nitro PDF Pro program, which is available for Mac as well.

How to Export an Excel file to PDF using Microsoft office

Excel allows you to export your spreadsheet to PDF directly from the program as you are working on and changing it.

Here’s how to use the Print option to convert an Excel file to PDF file:

  1. Go to File Print
  2. Choose Print in Excel.
  3. In the dropdown menu, set the printer to “Download as PDF.”
  4. Click Download

Click Download

Instead, you can utilize Excel’s Save As function to decide which worksheets are converted to PDFs—one at a time or all of them:

  1. Launch Excel and open your spreadsheet.
  2. Select File ➙ Save As…
  3. From the dropdown menu, choose PDF.
  4. Choose from the Workbook, Sheet, or specific cells.
  5. Conserve

The drawback of this approach is that it could result in several PDF files. Use Preview or Nitro PDF Pro on a Mac to merge them:

  1. In Preview, open the first PDF file.
  2. Access ➙ Thumbnails
  3. Place additional PDFs in the sidebar.
  4. Navigate to File➙
  5. Choose PDF and press “Save.”

Select PDF and Save

One such issue could be that your PDF files are excessively large and not optimized. Here, compressing them with PDF Squeezer is the recommended course of action.

With the help of PDF Squeezer, you may quickly reduce the size of PDF files. Simply drag and drop a PDF file, and PDF Squeezer will begin using its sophisticated algorithms to remove unnecessary gigabytes from your documents without compromising their quality.

To reduce the size of PDFs:

  1. Launch PDF Squeezer
  2. Through the use of a dropdown menu, choose the compression level.
  3. To compress a PDF, drag & drop it onto the app’s interface.

Drag and drop your PDF onto the app’s window

How to convert Excel files using Google Sheets

What happens if you receive a spreadsheet from someone that you would like to convert but don’t have access to Microsoft Excel? Utilize Google Sheets alone. Also check Best Check Your Mac For Viruses

Here’s how to convert Google Sheets Excel to PDF with all of the columns:

  1. Open Google Sheets and locate your Excel file.
  2. Navigate to File > Download > PDF (.pdf).
  3. To choose what you’re exporting, change the parameters for print size, orientation, scale, margins, formatting, headers, etc.
  4. In Google Sheets, select Export Excel to PDF with all columns.

And that’s it! Simple and rapid.

How to convert Excel files using Google Sheets

How to convert Excel files using Adobe Acrobat

You don’t need any more programs if you have both Excel and Adobe Acrobat installed!

Once installed, Acrobat will generate a new tab in your Excel top-bar menu that you can use to quickly create PDFs.

To carry out that:

  1. Launch Excel and open your spreadsheet.
  2. Select Acrobat ➙ Create PDF
  3. Adjust the necessary parameters.
  4. Conserve

As you can see, there are plenty of options available to you when converting Excel to PDF. You can utilize Google Sheets, Adobe Acrobat or Nitro PDF Pro extension ribbons, or Excel’s save, print, and export menus. Additionally, remember to use PDF Squeezer to optimize the combined resultant files into a single PDF (Nitro PDF Pro is a solid option for this).

Setapp offers a seven-day free trial of Nitro PDF Pro, PDF Squeezer, and over 230 additional products. Setapp is a platform with carefully chosen tools and utilities for any work. Construct your own software library and effortlessly go through any Mac obstacle while doing so.


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