It is basic to sign a PDF file on your phone or any other device these days and send it by email. Some people may prefer not to receive documents this way, so you might need to send them by fax instead.
Did you know that? You cannot convert your smartphone into a fax machine. You will need to use a unique app that sends the fax for you. Using a fax app on your phone is similar to the way you can sometimes send faxes from your computer.
What You Need to Know About Mobile Fax Apps?
But remember that there are no real free faxing apps. You will probably have to pay for any app you choose if you want to fax more often. You might be able to send a few pages for free, but that’s all.
The good things about paperless faxing apps are also worth mentioning. A complete list of everything needed to work with a fax is the main benefit. In other words, you can use your phone to scan a document, change it, sign it, and fax it. Thereafter, you’ll even receive a receipt notice.
We won’t discuss the obvious benefits of faxing while on the go here, but it’s crucial to prioritize protection. You can send secure faxes using the mobile app thanks to strong security systems.
How To Send a Fax Online From a Mobile Device?
The days when you had to be near a real fax machine to send important papers are over. Through a simple mobile fax app, your smartphone can easily do the job. You can send it anywhere, at any time, whether it’s a letter, a contract, or a payment.
How to do it:
1. Download a Mobile Fax Application
The app store has a dozen fax apps. Everything is different here, and each person chooses their fax app. Many people have said good things about iPhone fax, and we use it at work. You can also start there instead. Find the one that works best for you and download it from the app store on your phone.
2. Sign Up for an Account
After downloading the app you want, the next step is to sign up. Typically, signing up requires a phone number or email address. Keep in mind that you may need to provide payment information if you want to update and get more benefits, such as the ability to receive faxes.
For some services, sending faxes is free, but generally you need a paid account to receive them.
3. Initiate a New Fax
Please install the app on your phone and begin creating a new fax. You will type in the fax number you want to send to, making sure to include the right area and country codes. Please attach the document you wish to fax after that. You can also add a cover page to make it look more official.
4. Review and Transmit
Take a moment to look over the fax before you send it. This step is essential to make sure that all the details and files are correct. Tap the Send button with confidence once everything is in order.
5. Await Confirmation
If the communication goes through, you’ll see a proof message on your screen. On the other hand, you can set the app to send you a proof email as a backup.
Advantages of Fax
Many people think that email has fully taken over sharing documents in the digital age, but fax machines are still useful. Sensitive information is still sent safely and securely by fax to many businesses and people. This article will discuss the continued use of faxes in modern times.
- Faxing Works With Older Devices: Even though technology has changed a lot since the first fax machine was made in 1964, fax machines have stayed backward compatible. This means that even older fax machines can still use the most up-to-date faxing protocols to connect and share papers.
- Faxing Is Secure: When compared to public internet connections, fax machines interact over phone lines, which are typically more secure against hackers and spam. When a fax is sent, it creates a specialized end-to-end communication route. This feature makes the transmission harder to change or intercept than with internet-based protocols.
- Faxes Are Legally Binding: In many U.S. states, contracts or legal deals made by fax are legally binding and can be enforced.
- Faxing Is Compliant: Compliance is crucial in fields like healthcare and finance that must adhere to strict regulations. Because fax technology is HIPAA-compliant for sending healthcare data, it is a safe way to share private information like personal healthcare data. In the same way, faxing is still a legal way to send private financial information in the financial sector, where regulatory compliance is critical.
Conclusion
Fax is still a quick, secure, and dependable way to send and receive papers even though newer technologies have come along. The ability to send faxes straight from computers and mobile devices has increased the efficiency and compliance of the standard fax machine as technology has advanced.
